Custom sales automation

Free your team from admin - and fuel more revenue. From email nurturing to quote follow ups and deal alerts, we focus on high-ROI workflows that boost conversions, not just efficiency.

Quick
snapshot

  • Who it’s for: Growing teams spending too much time on repeatable tasks and looking to scale without overhiring.
  • What you get: We only automate where there’s a clear ROI - targeting tasks that save hours and boost revenue: follow-ups, document generation, pipeline alerts.
  • ROI or impact: For an 8-person team, most projects pay for themselves in 3–6 weeks. Long-term, expect fewer dropped leads and faster deal cycles.

Want your sales reps to gain 8 hours a week?

Let’s explore you how automation, smarter tools, AI, and clearer data can give your team more time to sell.

Your sales on autopilot

Scaling your sales doesn't have to mean hiring more reps or overwhelming your current team. Automating your sales workflow saves each of your sales reps 5–8 hours weekly, letting your sales scale effortlessly and sustainably. But beyond just saving time, automation captures previously missed revenue opportunities through consistent customer engagement.

What exactly can you automate?

We target sales tasks that deliver immediate ROI, including:

  • Leads: lead import from web or social media to your CRM, lead distribution to sales reps, AI-based lead research.
  • Deals: follow-up reminders, nurturing emails, pipeline alerts.
  • Document generation: quotes, proposals, contracts, and invoices.
  • Data management: CRM data sync to other systems, AI data enrichment.
  • Reporting & insights: missing data alerts, weekly summaries of KPIs.

Additionally, we tailor custom automations to your industry-specific tasks, such as detailed product research or data sync with international databases.

Why automate now?

Compared to most sales initiatives, automation is low-risk, fast to deploy, and delivers immediate, measurable productivity. Plus, automation instantly creates more selling capacity per rep, delivering immediate ROI without the cost and effort of hiring new team members.

Why choose us?

We’re not just automation specialists - we’re experts in sales operations. This means we don’t just automate tasks to save you time; we proactively identify and suggest automations that directly boost revenue, increase your win rates, and drive better customer engagement.

Our strategic, low-code/no-code approach keeps your team in full control, giving you flexibility to evolve your automation effortlessly as your sales needs grow.

What you get

  • Immediate time savings. Each rep recovers 5–8 hours per week, boosting overall team productivity.
  • More revenue opportunities. Consistent automated follow-ups increase your deal-closing rate by up to 25%.
  • Increased customer satisfaction. Automated touchpoints ensure timely communication, enhancing your customers’ experience.
  • Improved team morale. Your reps spend more time selling, less time on tedious admin tasks - resulting in higher job satisfaction and retention.
  • Easier scaling. Quickly scale your sales team and process without adding headcount or increasing complexity.

Our pragmatic approach

If you already know what you need, an automation can be implemented and tested in 1-5 business days, depending on its complexity. If you would like us to help with identifying the highest impact automations, an indicative timeline is provided below:

Week 1 (discovery & prioritization): identify highest-impact automation tasks to maximize ROI and scalability.

Weeks 2-3 (setup): rapidly build tailored automations using leading platforms (make.com, Zapier, n8n).

Week 4 (training & launch): quick training for your team ensures immediate productivity gains at launch.

Week 5-8 (support & improvements): ongoing adjustments and optimizations are easy and fast. We also equip your team with knowledge to manage and adapt the automation(s) without needing external developers.

We’ve automated hundreds of repetitive tasks – including ones teams didn’t even realize could be automated. This has saved time, reduced errors, and improved customer experience.

So what's next?

Let’s look at your case – in 30 minutes, we’ll identify 2–3 tasks that are worth automating first. Book a free automation strategy session.

Frequently asked questions (FAQs)

What can I automate in my business?

Long story short - you can automate any task that doesn’t require human judgement or in-person relationship building. Here are just a few examples:
- Lead Handling & Engagement: AI lead research, lead routing, email nurturing & follow-ups.
‍- CRM & Data Management: CRM data entry from website leads, AI data enhancement, data sync between systems.
‍- Meetings & Scheduling: reminders for follow ups, auto-syncing meeting notes to CRM.
‍- Proposals, Contracts & Payments: proposal and quote generation, invoice generation & payment reminders, AI data extraction from documents.
‍- Sales Performance & Reporting: sales performance reports generation, real-time alerts on sales pipeline trends, weekly sales performance overview emails to stakeholders.

Do I need to change my CRM or sales tools to work with you?

Not at all. If your current tools work well, we’ll build around them and make sure they’re properly integrated - no need to replace what’s already working. And if your tools are slowing you down, we’ll help you choose better options. The good news is, modern integrations are faster and cheaper than ever, so we can easily connect your systems and add new tools as your needs grow.

What kind of tools do you use and recommend?

We have hands-on experience with 10+ CRMs (Pipedrive, Freshsales, others), multiple productivity tools (Asana, Airtable, others) and all major automation platforms (Zapier, make.com, n8n). We recommend tools based on what fits your unique business needs - not what’s popular. We focus on cloud-based CRMs with emphasis on intuitive design, automation tools that reduce manual work, AI models that deliver the most precise results. With no-code/low-code tools, you stay flexible and independent from developers.

How long does it take to see results?

Every business is different, but we focus on quick wins first - most clients feel the impact in a matter of weeks. We can set up and test a simple automation (e.g., data sync from your CRM to Project Management software) in 1 day, while a complex CRM implementation with multiple integrations and automations could take up to 2 months.

My team struggles with adopting new tools - how do you handle that?

Adoption is not just about training - it’s about buy-in. We make sure your team sees the value in the changes (e.g., saved time on proposal generation or data entry), and we’re there to support them and improve the tools based on their feedback for at least a month after implementation.

How much does it cost?

Every project is tailored, but we always focus on cost-effective solutions with clear ROI. We don’t recommend anything unless we’re confident it will save you more money than it costs. Typical CRM and automation projects for a 8-person team range from €5k to €12k. And there are no hidden costs: we provide transparent pricing upfront for the whole implementation.

How do you measure success?

Success is measured in time saved, sales growth, and process efficiency. We track clear KPIs so you always see the impact. When it comes to automation initiatives, we aim for 1-2 months ROI.

What’s the first step?

Book a free consultation. You’ll leave with insights and practical next steps - whether you work with us or not.

What makes you different from sales consultants?

We don’t just recommend changes - we implement them. We’re in the trenches with you, ensuring every adjustment delivers measurable value.

By automating processes with Maven Labs, each sales rep saves 25+ hours per month. This enables increased sales without additional hires. We work faster, calmer, and more accurately.
Aivaras Antonevičius
Head of Sales, Reenpro
Maven Labs helped us see exactly where we were losing leads and what could be fixed with automation. The new CRM is easy to use, and now we have full visibility—so we’re getting more new patients with the same ad spend.
Denas Danyla
CEO, Skaitmeninės Šypsenos
We assumed our process was too complex for a CRM. But Maven Labs setup gave us the visibility we needed to cut mistakes and focus on what’s actually working, helping us achieve 50% YoY growth.
Arnas Rauba
CEO, Exxpa